Services
Corporate Transportation
Executive-level ground transportation for businesses that demand excellence.
Black Swan Executive Chauffeurs delivers seamless corporate ground transportation for businesses nationwide — from Dallas and Austin to LA, NYC, Chicago, San Francisco, Atlanta, and beyond. From executive roadshows and corporate events to daily business travel, our fleet is equipped with mobile office amenities including Wi-Fi, charging stations, and privacy partitions. We understand that your time is your most valuable asset, and every minute in our vehicles is productive time.
What We Offer
- Executive roadshow coordination and logistics
- Corporate event shuttle services
- Daily business travel and commuter programs
- Mobile office amenities: Wi-Fi, charging, privacy
- Dedicated account management
- Centralized billing and expense reporting
- Multi-city coordination nationwide
- Last-minute booking availability
How It Works
- Account setup (1-2 weeks)Dedicated account manager onboards your travelers, configures permissions, sets cost-centre codes, and integrates with your booking platform — web portal, API, or direct email/phone.
- BookingWeb portal, mobile app, phone (24/7), email, or API integration with Concur, Expensify, and direct ERP. Travelers self-book within policy; admin pre-approval available for premium-tier requests.
- Dispatch (24/7 live)Human dispatchers monitor every active booking with real-time flight tracking, traffic awareness, and chauffeur visibility. Cancellation and rebooking handled live. Voicemail is never the answer at 3am.
- BillingConsolidated monthly invoice with cost-centre and department coding. Per-traveller and per-route detail. Receipts auto-generated and synced to Concur, Expensify, or your AP system — no individual chauffeur tip-and-tap reimbursements to chase down.
- ReportingQuarterly utilization reports: routes taken, vehicle classes used, chauffeurs assigned, on-time performance, service incidents. Data the finance team uses at renewal and the executive uses to know whether the program is working.
Vehicle Recommendations
Pick by group size or use case — every category includes a chauffeur, fuel, and tolls.
Pricing & Billing
Corporate programs bill at hourly rates with a 2-hour minimum on sedans/SUVs and a 3-hour minimum on Sprinters. Consolidated monthly invoicing with per-cost-centre coding; receipts auto-synced to Concur, Expensify, or your AP system. Volume discount tiers kick in at 50+ bookings/month per account. Quarterly reviews; annual contract renewal.
Available in These Cities
Frequently Asked Questions
How long does account setup take?
1-2 weeks from contract signing. Dedicated account manager handles traveler permissions, cost-centre coding, billing integration, and policy configuration. First booking can happen during setup; first invoice formats to your AP system from day 1.
Multi-city corporate programs?
Yes — 18-city US operational footprint. One booking line, one billing relationship, one consistent service standard. The vehicle in Cincinnati matches the vehicle in Los Angeles; the chauffeur in Atlanta is vetted to the same standard as the one in Dallas.
Travel policy enforcement?
Yes — policy can be configured at the program level: maximum hourly rate, approved vehicle classes per role, geographic boundaries, after-hours surcharge policy. Bookings outside policy require approval from the designated administrator before dispatch.
Cancellation policy for corporate accounts?
Standard 4-24 hour cancellation window with no charge. Same-day cancellation typically 50-100% of quoted fare. Custom cancellation terms can be negotiated for high-volume accounts; ask your account manager.
Ready to Get Started?
Experience the Black Swan difference. Book your corporate transportation today or call our concierge team for personalized assistance.